I don’t want to run office errands on my way home from work by Alison Green on August 28, 2012 A reader writes: What do you think of a boss who asks you to do, admittedly minor, errands outside of work hours? I am mostly an administrative assistant but am asked to do numerous other duties as well, which I don’t mind doing within work hours. I am on a temporary contract, so am paid for 3 days a week at 8 hours a day. On several occasions, my boss has asked me to post some letters “on my way home,” which I did the first few times. However, the last couple of times I’ve said, “No, sorry, I won’t be past a post box on my way home.” This is actually true; if I am to post letters, I have to go a different route than the one I normally take. Do you think I’m being petty by refusing to do this? It really irks me that he specifies “on the way home” and not “when you have time,” which rules out me actually taking 10 minutes to do it in my work hours. It feels like he is trying to sneak in a little extra work outside of work hours by specifically not incorporating it into the working day. This is very normal in small offices that don’t have a dedicated mail room. I think you’re irked because you’re misunderstanding his motivation. He’s not specifying “on your way home” in order to get out of paying you for the time; he’s saying that because he’s imagining you stopping for 10 seconds and he genuinely doesn’t think it would be an imposition. If it is an imposition, then say this to him: “I don’t usually pass a mailbox on my way home, but if you give me letters earlier in the day, I’ll make sure they’re mailed before I leave.” Problem solved, no irritation necessary. But yes, asking administrative staff to mail some letters or drop something at FedEx or so forth on their way out is pretty normal. (And you can certainly log the time it takes you outside of your normal route if you want to.) You may also like:my boss's relative treats me like his personal assistantmy coworker constantly asks me for personal favorscan I send a male assistant to get me tampons? { 74 comments }
Anonymous* August 28, 2012 at 11:48 am I, like the poster, would prefer to do something like that during work hours. It’s a nice mindless break, as opposed to an inconvenience– when I finish my work-day, I want to get straight home! I’d definitely follow AAM advice and just say you don’t pass one on your way home, however you can take care of it during the work day.
Candice* August 28, 2012 at 12:58 pm I agree. I get annoyed when people call me with questions during my vacation time as well. I get that it happens, but it doesn’t make it any less bothersome that they are letting work infringe on my personal time.
Lexy* August 28, 2012 at 11:50 am Along with Alison’s script you could try: “The post office (or box) is actually a little out of my way. Would it be alright if I leave 10 minutes early so I can still make my bus?” (adlib obvs)
fposte* August 28, 2012 at 1:17 pm Exactly. I’m not sure the boss is really requesting that this happen outside of work hours–she’s just saying that the OP can do it when it’s convenient in the day rather than insisting she run out right now. The OP could also say “Actually, it’s easier for me to do it this morning–how about I come by and pick the package up around 11?” (I’m not saying it’s impossible that the boss is a cheapskate who’s trying to squeeze tasks into unpaid hours, but a lot of people who issue that instruction wouldn’t be.)
Jamie* August 28, 2012 at 11:56 am Are we talking about dropping letters into a mailbox or actually going to the post office. Because where I live going to the post office, or Fed-Ex could easily be a half hour – 45 minute time suck. Same with stopping by the bank to make a company deposit. Could be 5 minutes, could be 30. If it adds up to real time (for me anything over 7.5 minutes) I would just add it to my time for the week (assuming hourly) – but just dropping letters in a mailbox? I’d just do it – unless it was miles out of my way. That’s the kind of little nothing thing that tends to be appreciated because the convenience to the office far outweighs the inconvenience to you.
SleepyKitty* August 28, 2012 at 12:07 pm OP notes that she’s going to a mailbox, not the post office, but that she has to take a different route. Personally, there are a bunch of ways for me to get from work to home, but only one way that’s quick and easy, especially if it’s a time of the day with a lot of traffic. I could see taking a different route more than once or twice a week as adding real time onto my commute – if you’re unlucky and hit all the lights on top of traffic it could add ten minutes or more. This may not necessarily be the OP’s situation, I just wanted to point out that sometimes even if it is running to a mailbox, it can still add up to significant time outside of work. I’m making an assumption that it is the OP’s situation, however, because I don’t really see a problem if it’s a case of taking a second to pull over and drop something in a mailbox.
KellyK* August 28, 2012 at 12:40 pm I think that’s very reasonable. I figure that anything that rounds up to the smallest unit your timesheet system is set to bill for is worth logging and expecting to be paid for. Two minutes, no big deal. Fifteen minutes, that’s worth being paid for.
Jamie* August 28, 2012 at 1:33 pm Yep – that’s why I said 7.5. In my experience hours have always been rounded to the nearest 15. 7.5 and up = $.
KellyK* August 28, 2012 at 1:37 pm I figured that had to be the reason for 7.5. Our timesheet system does half-hour increments rather than the nearest 15.
Mason* August 28, 2012 at 11:59 am If the admin is hourly (and I’m assuming that she is), then there are two issues with this. 1. Is she being paid for this time worked, including travel time? 2. Does this work travel open up the company to any liability? If she gets in a car accident on the way to the post office, is the company going to pay for it?
Jamie* August 28, 2012 at 12:01 pm If she’s stopping by on her way home the only travel time she’s be eligible for is anything out of the way. If you’re talking about blocks, it’s really hard to make a case for that without looking extremely petty. It certainly wouldn’t make the whole way home a company errand.
Ask a Manager* Post authorAugust 28, 2012 at 12:07 pm Sure. She’s entitled to bill for the whole 90 seconds out of her way she went. She’s absolutely entitled to. And the boss is absolutely entitled to privately think that he’s dealing with a nickel and dimer who isn’t going to get the best assignments/raises/promotions in the future, because … 90 seconds. Does that mean she never spends 90 seconds in the office on a personal call, getting coffee, or checking the news?
jmkenrick* August 28, 2012 at 12:10 pm That’s a good point. I would look down on a boss who docked me 90 seconds pay because I checked my gmail in the office.
moe* August 28, 2012 at 2:06 pm Of course it doesn’t. But no one questions it when the professional/salaried staff does these routine things between tasks. And the 90-second quickies add up really, really quickly for an admin. This is the kind of thing that starts leading admins to get a chip on their shoulder–their time often seems to “mean” something different vs. other employees’.
Jamie* August 28, 2012 at 2:15 pm “Of course it doesn’t. But no one questions it when the professional/salaried staff does these routine things between tasks.” This comes up a lot – it’s apples and oranges. Salaried staff typically work a whole lot more than 40 hours per week and aren’t getting paid OT – hourly people are. Have I spent a lot more time here than I should lately? Yes. However, I put in a 10.5 hour day and then worked another 2 hours via remote once I got home. If I were paid by the hour then if I posted here and that resulted in my having to work OT which cost my employer money that would be completely unethical. However, if I post here and have to make up the time by staying a little later or working from home that’s my problem. The time does mean something different, if you’re talking about the way in which it’s calculated and accounted for.
NUM* August 29, 2012 at 12:18 am Does that mean she never spends 90 seconds in the office on a personal call, getting coffee, or checking the news? Oh no, a ‘false equivalence’. As an admin, it is not her job to fill the day – it is the manager’s job. Her job is to stay on top of and complete the tasks the managers asks her to and her ‘numerous other duties’. If she is motivated or wants to get ahead or is looking to make a good impression or just likes helping out, she can even look around for other admin work that needs doing if she wants. It may even be part of her job to be aware of the needs of those around her. But in the end, it really is the manager’s job to ensure that she has enough work to fill the 8 hours. If there is unused time, the manager is paying her to be available to complete any tasks the manager requires. If the manager has specified how that available but unused time to be spent (no personal phone calls, no coffee, no internet, no going to the bathroom — all covered in recent posts that revolved around how terrible such managers/companies are), then the admin should follow those guidelines. If the manager has not specified, then the manager cannot come back later and say, “you know, there must have been 10 minutes today where I didn’t give you anything to do? we paid you for that time, but you weren’t really ‘working’ then. I’d like to use those 10 minutes now. please ____ {fill in the blank} for me on your way home/after work/on your break.”
Ask a Manager* Post authorAugust 29, 2012 at 12:30 am Not necessarily. In plenty of jobs, there’s a constant and ongoing stream of work that’s never “finished.” But people still generally take an occasional break to check Gmail or grab some coffee or chat with a coworker. That doesn’t mean they don’t have work waiting for them.
Jamie* August 28, 2012 at 12:11 pm It depends on the distance. For me to stop by a mailbox on my way home it would be 2 blocks. Mileage is generally given at $.51 per mile. That would equal $0.08. Even if I did this every day that is $0.41 per week. Yes, I think it’s petty to submit paperwork for the accounting department to process paperwork and pay out $0.41. So someone would reach into their pocket and pull out some change – I’d find that pretty embarrassing. Yes, I absolutely would find that petty.
Anonymous* August 28, 2012 at 12:17 pm Mileage is legally up to $.55 now – not to sound like a nickle and dimer myself.
Anonymous* August 28, 2012 at 12:23 pm Yeah, but if this is something you do every day for years it does add up over time.
Jamie* August 28, 2012 at 1:24 pm So that changes my figures to $0.44 per week. If it’s a greater inconvenience or distance I am right with you. I believe people should get paid every dime to which they are entitled. However, I would personally never make an issue over .44 a week. One, because it’s silly. Two, because I think if you nickle and dime people like that the natural impulse is to put you under the same criteria. That can lead to write ups over people coming in two minutes late or monitoring how often and how long someone uses the bathroom. In accounting it’s what we call an immaterial amount. Are you entitled to chase after it? Sure. Is it a good idea? I doubt it.
Kimberlee, Esq.* August 28, 2012 at 4:40 pm And to clarify, the “legal” mileage amount is meaningless. If you were deducting it from your taxes, sure, it would be 55 cents. But employers are free to reimburse mileage at any rate they choose.
Not So Fast* August 29, 2012 at 12:14 am Depends on the state. In California, employers are not free to reimburse at any rate they choose. Case law says they must reimburse at a rate that actually pays the expenses of the employee (gas, wear and tear, additional time). To do less opens the company up to litigation from an ESQ.
jmkenrick* August 28, 2012 at 12:09 pm Well, that sort of depends. For example, I walk to and from work…stopping past the mailbox would actually add almost 30 to my commute (15 min to walk to the box, 15 min to walk back to my route home). I can certainly sympathize with not wanting to add that to my commute.
Ask a Manager* Post authorAugust 28, 2012 at 12:11 pm Yeah, in that case, you’d go back to the advice in the original post of explaining and asking to do it during the work day. The issue here, I think, is that the boss is assuming it’s on her way (since it is for many people); if it’s not, she just needs to say that.
Hari* August 28, 2012 at 12:19 pm Addressing #2. While on a company errand, another assistant’s iphone was stolen and since it was on company time they reimbursed her for it. I’m not sure if they were legally obligated to but it was a nice gesture. As far as car accidents I don’t think they would be liable unless it was a company car, or errands using a vehicle were typical and there was already some sort of understanding there.
Hari* August 28, 2012 at 12:06 pm This has been the case for me before where an errand needed to be made before or after work, I was working hourly as a production assistant. If it was just down the street, often it was, I didn’t mind stopping but if it would take longer than 10 minutes I usually asked to be let off early or it was understood if I came in a little late if I completed the task before work. I think its perfectly reasonable to ask to leave earlier and still have it count on company time for bigger and more inconvenient tasks (just in case you are needed during the work day and cannot leave). Just make sure it is communicated each time your intention so no one wonders where you are or why you haven’t shown up yet.
some1* August 28, 2012 at 12:21 pm I supported a VP who was notorious for asking me to prepare contracts and overnight them less than an hour before I left. I was hourly and I took public transport (the company was downtown so parking was $ & the company didn’t pay). I finally went to my boss and she told him he had to give me X amount of time or else it went out the next day. My suggestion to the LW is if she is being asked to drop letters off regularly, ask to be dismissed X amount of time early.
Sophia* August 28, 2012 at 12:32 pm I know it can be petty but little things like this can really add up. Every day, I’m asked to set the dishwasher after hours. It probably takes me 3 minutes. Sometimes I have to take the mail down after hours. That means walking a bit out of my way or driving to a box – that’s 5 minutes. 3×5 = 15 minutes a week +5 minutes for mail =20 minutes a week 20*52=1,040 minutes a year = 17.3 HOURS a year Sure, I check my email at work or do other things at work once in a while. But I make up for those by working through my breaks or answering questions during my lunches. I’m not allowed to leave early or come in late because I’m hourly. So the company is taking 17.3 hours a year from me…. on a small petty thing. Now, there’s common sense and common human courtesy. If it’s understood that you can leave a few minutes early here and there, I think it’s fine to run errands here and there. But if your schedule is strict – errands add up fast.
Ask a Manager* Post authorAugust 28, 2012 at 12:34 pm Sure, but again, that just brings us back to the advice in the original answer: Explain and ask to do it during the workday.
Sophia* August 28, 2012 at 12:43 pm And this is good advice… but also a bit difficult. You don’t want to be looked down on for asking about 3-5 minutes a day – even if it does add up. I had personally always planned to rant about it during my exit interview lol
Ask a Manager* Post authorAugust 28, 2012 at 12:45 pm But it’s not “it takes me 3 extra minutes to do this when I leave, so can I do it during the workday instead?” It’s “I don’t go by a mailbox when I leave, but if you give them to me earlier, I’ll get them mailed before I go.”
Anonymous* August 28, 2012 at 12:45 pm I agree! All of this stuff adds up over time. That is why it is not cool to let it slide, instead it needs to be addressed per AAM’s suggestions.
Jamie* August 28, 2012 at 1:35 pm “Every day, I’m asked to set the dishwasher after hours. It probably takes me 3 minutes.” Why can’t this be done the last 3 minutes of your workday?
Sophia* August 28, 2012 at 2:08 pm The doors are locked at the end of the workday and this can only be done once the doors are locked.
fposte* August 28, 2012 at 3:34 pm Now you’ve made me curious–is this a policy, or is this an actual technical thing?
Natalie* August 28, 2012 at 4:35 pm If you’re hourly don’t you record your time somehow – a time sheet or a punch clock? You shouldn’t be working off the clock, and your employer certainly shouldn’t be requiring it of you.
Katrina Prock* August 28, 2012 at 12:45 pm FTR, it’s harder on your car to start it, run it to the mail box, come back for the last half hour of work, then start it again when you leave. You’re really better off leaving two minutes early and running it on your way home.
fposte* August 28, 2012 at 1:26 pm The car may be better off, but it’s the car’s job to put up with what humans ask it to do. (And the risk you’re alluding to isn’t something that comes from occasional short trips anyway.)
Katrina Prock* August 28, 2012 at 1:35 pm Eh, I prefer to take care of my car in every way I can. So, I usually run the mail after work, rather than to start it every single day for ten minutes. But, running the mail is a non-issue when it comes to my boss making unreasonable demands of my personal time :)
Lean(OP)* August 28, 2012 at 2:04 pm It actually takes shorter to walk the distance to the post box than to drive, due to traffic and parking. Which is why I would prefer to walk there, during work hours.
Katrina Prock* August 28, 2012 at 1:40 pm Also – ”the car may be better off” translates directly into ”my wallet may be better off” since my car’s ability to operate rests solely on me, not my firm.
fposte* August 28, 2012 at 1:57 pm I’m just saying that since the effect on the car is slight (it’s not a problem to do a short trip, the problem is if you don’t ever do a long trip–and even then, the problem may not exist with most cars), any effect on the person is going to be more significant.
Greg Blencoe* August 28, 2012 at 1:16 pm I agree with some1. Since it is out of her way, I’d just ask to leave X minutes early. Of course, this may not be realistic if she has to clock out before leaving where she works. I wouldn’t make too big a deal of this. I wouldn’t want a manager making a big deal out of a brief personal call that needed to be taken during work hours. Usually, things like this tend to even themselves out. However, if this isn’t the case, then the issue would need to be addressed.
Natalie* August 28, 2012 at 1:42 pm If the OP does use a time clock, I’m sure there’s a way for a manager to override her punch and add the 10 minutes.
Lisa O* August 28, 2012 at 1:26 pm A little off topic, but I had to sign my boss’ name on 150+ Christmas cards to employees and I had to do it on my own time. The receptionist was in charge of addressing the cards with the person’s name but she did that during working hours, in between answering the phone or buzzing visitors in. I got the cards when she was done and took them home and signed my boss’ name. One of the cards was addressed to my boss. So I signed it “Happy Holidays, you”. When the cards were delivered…many commented that his handwriting was too nice to be his and that wasn’t appreciated that he didn’t take the time to sign it himself. On HIS card, I wrote “Happy Holidays, You!” He emailed me and said he would never ask me to do that again…although he did find my signature on his card funny. As for dropping off mail at the post office…and if it is out of the way…I probably would have asked to leave a little bit early. But there are so many mailboxes in my area that it would not have been a big deal pulling over and dropping them in the slot.
Kelly O* August 28, 2012 at 1:27 pm I’ve always done administrative support work, and a quick stop by the mailbox is not at all uncommon, especially in smaller companies that may not have an actual postman come by every day. I look at it this way, yes those three minutes every day add up. But I also know that I check my Gmail three minutes every day. I look at Ask a Manager for three minutes. Or I have the equivalent of that each day that I use for something personal. And many times when I dropped off the office mail, I’d drop off my own mail, or pick up a book of stamps so it wasn’t entirely business related. I understand wanting to be paid for the time you’re working, but I think it’s important to be flexible and think about what something is worth in the long run. My thought is this – if I show my employer that I’m going to be that determined to be paid for every second I’m doing something work related, then I should not be surprised when I’m micromanaged during the day, and every moment of my time needs to be accounted for. It’s a two-way street. Or, I can do something relatively small that makes my boss’ job a bit easier, or relieves the concern about who is going to cover the phones or deal with visitors, and foster a better relationship. I know others may not see it that way, and it’s just my opinion.
Kelly O* August 28, 2012 at 1:34 pm Adding this – if you need to do something that will take some extra time – buying stamps, having packages shipped, stopping at FedEx – I have not run across a single employer who didn’t either say okay to leaving earlier, or who wouldn’t let me do it during the day. Although there are some bad managers out there, most people are reasonable. I mean, we hear about the bad ones more often than not, but if you develop a healthy and positive relationship with your boss, more often than not you’ll find them willing to work with you on things. If you are stuck with a jerk, just remember that you can help set the tone for the discussion, or at least the way you deal personally with the fallout of having a discussion with a jerk. And sometimes you have to let the jerk win; it’s up to you how much you want to fight for things like this. I’m finding more and more that my personal sanity is worth more than $13.25 per hour, minus taxes.
twentymilehike* August 28, 2012 at 3:23 pm Kelly O… yes, yes and yes! Very well said. I have had to do a lot of errand running in the past at the same time as being broke and counting the drops of gas in my car. My boss ended up being completely receptive to different options–I’ve had to run some errands that were easier to do on the way home, so I’d make a note on my time card when I left and she’d add a few minutes to it when she did payroll. Or if it was during the day she’d let me take her car to run errands instead of my own. Most bosses are people, and most people seem to be pretty reasonable if you make suggestions to them. Asking to do it earlier in the day or the next morning during working hours seems perfectly reasonable!
Ellie H.* August 28, 2012 at 10:50 pm I do agree. Some work related things are really worth doing even if they’re not literally called for or technically part of your job. For example last semester I mailed a student’s undergrad transcript back to her registered mail on my own dime and time (we needed it for verification, it was her only copy from a foreign school and she was nervous about it so she mailed it to us registered and I couldn’t mail it back to her “registered mail” from the office). At the time I felt mildly good about myself but also slightly inconvenienced, but at graduation she came to thank me personally and gave me a handmade “mug mat” from her home country. It was probably one of the high points of the entire job. I’m not saying that every extra work task should be or can be personally meaningful but given that work is such a major part of your life time wise, not all the benefit you reap from it is strictly monetary.
Anon2* August 28, 2012 at 1:33 pm “I am on a temporary contract, so am paid for 3 days a week at 8 hours a day.” “It feels like he is trying to sneak in a little extra work outside of work hours by specifically not incorporating it into the working day.” This made me wonder – by contract, do you mean that you only get paid 24hrs/week even if you actually work more? Is this the heart of it, that your boss knows you aren’t going to get paid even if you billed for the time/mileage it takes you to drop it off? In that case, I have to agree. I doubt your boss is trying to sneak something in, but it sounds like he’s being insensitive to the situation. Or, perhaps he isn’t privy to the exact terms of your contract and assumes you are getting paid? Either way, I like AAM’s advice – straightforward and not defensive.
AnotherAlison* August 28, 2012 at 1:38 pm If the boss is sending the letters standard mail, then they must not be particularly urgent. Why not just send out from your personal mailbox when you get home? Unless it’s overnight packages, it is probably no big deal if you mail it at 5:30 pm or 2:00 the next day. I also think when he said “on your way home” he wasn’t specifying to do it Right Then. More likely that he thought that it wouldn’t be an inconvenience to drop them off while you’re heading out anyway. I’d rather take 5 minutes to go out of my way in the evening than 15 minutes round trip to get to a mail box in the middle of the day. I have other work I have to get done!
Anonymous* August 28, 2012 at 2:16 pm Many post boxes have a time stamp on them that notes when they get collected. If you drive past this box after its collection time anyway, you might as well put the mail in your own box at home.
Anonymous* August 28, 2012 at 3:39 pm Off-topic: Lifelong apartment dweller here. I didn’t realize that you can still send outgoing mail like that! I always thought those little red flag things were a carryover from the past.
Lean(OP)* August 28, 2012 at 2:00 pm Hi, original poster here. Thanks for all your comments. In answer to some of your enquiries, it would probably take me about 10 mins out of my way by the time I get parked etc. I get paid on a set rate of 8hrs a day so there really isn’t an option for me to charge an extra 10 mins(and don’t think I actually would). The thing is; anytime he has given me post, he has given it to me pretty early in the day, not last thing. So he could easily say “when you have time during the day” and not “on your way home”. The other thing is that he is very inflexible himself in terms of time; for example he might ring the office at 5.25pm on a Fri evening ostensibly to get you do something but really just to check you’re still there. I think the real issue is that he’s a d**k, I probably wouldn’t mind doing it if I actually had a good boss.
Ask a Manager* Post authorAugust 28, 2012 at 2:05 pm I still think he’s not intentionally trying to screw you, just assuming it’s no big deal. Just say, “It’s actually not on my way, so I’ll take them this afternoon” or whatever. And hey, no need to use the asterisks in “dick.” We love that word here.
fposte* August 28, 2012 at 3:41 pm This reminds me of the “What the interviewer says” post. Most people aren’t going to craft a suggestion for a task that reflects the only possible way they could accept it being done–they’re just filling in the picture for you about its urgency. A boss who really did outline every possible way of getting a task done would be spending an inappropriate amount of time assigning tasks, and most would be assuming that if you wanted to do it a different way you’d suggest an alternative. Don’t let your dislike for your boss fool you into being convinced that everything he does sucks.
Lean(OP)* August 28, 2012 at 3:51 pm Well, he is a serious micromanager so he sort of does think that the way he suggests is the only way to do things. I know this from experience in other tasks.
Ask a Manager* Post authorAugust 28, 2012 at 3:53 pm Will you try the advice here and then come back and let us know what happens?
Lean(OP)* August 28, 2012 at 4:03 pm Yep, will do. Oh, just to clarify for everyone; I’m not commenting from work, just in case you think I’m being a big hypocrite. I’m in the UK so have been at home for a few hours.
M* August 28, 2012 at 2:05 pm I no longer work in this situation, but at the end of last year, I was temping in a legal department for the flakiest manager I’ve ever experienced. She wouldn’t come in until 11, 12, 1, if she even came in at all. And when she did come in, she always had a multitude of errands for me to run. Sometimes it was for the office, like going to buy water or Keurig refills, but more often than not it was: going to drop off her dad’s drycleaning, picking up her dad’s drycleaning, picking up prescriptions for her daughter, ordering books for her daughter, scheduling her daughter’s college classes, taking her car to the mechanic, and in one instance, she sent me to do her grocery shopping the day before Thanksgiving. In one day alone, I burned through half a tank of gas. When I inquired about mileage/gas reimbursement, she told me that a.) I was a temp and wasn’t eligible, and b.) it was just part of the job. I called the staffing agency after the day I drove all over and told them what was going on and that I was going to start seeking another position. They backed me up 100% and on my last day, the manager got really crappy with me because I’d been honest with the staffing agency. I don’t mind running quick errands to the post office or whatever. Like someone said above, I probably spend more time reading AAM than I do going a couple miles out of my way, but my situation was just excessive.
Sophia* August 28, 2012 at 2:15 pm This happens so much!! Sigh I wish people wouldn’t put up with this behavior because it makes those of us who won’t seem ungrateful for our jobs.
Staffing agency* August 29, 2012 at 12:26 am Well, if it is with a staffing agency, they most likely have a contract to be paid for all hours worked. And that means that the boss not paying you for errands after hours would actually be defrauding them. That could be ugly.
Bookworm* August 28, 2012 at 2:47 pm I respectfully disagree with AAM’s opinion on this as a former admin assistant. Never do anything off-the-clock unless you are salaried. Anything the boss needs you to do for work should be done on the clock if you are hourly, especially of you cannot go past an alloted amount of hours per week. Trust me– the second you start doing tasks like this, the more and more your boss will expect you too.
Rachel* August 29, 2012 at 2:18 pm See, this is my issue. I am an admin assistant so I help out in preparing meeting materials every month. Every single month we don’t meet the deadline because the head boss comes in the afternoon and doesn’t sign off on anything until around 7 pm on Fridays, and I have been asked/expected to deliver these materials all over town. I am a non-exempt employee. And because this is the head boss there’s not a thing I can do about it.
Ask a Manager* Post authorAugust 29, 2012 at 2:20 pm “All over town” sounds like it takes more than a few minutes though. You’re non-exempt, so they need to pay you for that time.
Rachel* August 29, 2012 at 4:39 pm Oh yeah, it takes an hour or so. They do pay me overtime, as well as for mileage, so it is fair. I’m just grumbling because I have to do it on a Friday night outside of normal work hours just because upper management has time management issues. But not all jobs are perfect, so I just gotta roll with it.
Avig1* August 28, 2012 at 8:26 pm Having been in an admin position before where my boss has asked me to do things like that, she is usually fine with me leaving like 15 mins early to drop things off at the post-office or run those errands. It usually takes me less time than that so I saw it as a way of getting out a bit early. Did you try asking her if something like that is possible?
Flynn* August 29, 2012 at 7:05 am We actually get daily notices to post from the library from people with no email address and we used to just take them out on our way to lunch or home, but if noone was going the right way, we’d just go during worktime (of course, it was only five minutes to a postbox). Then my manager slipped and broke her shoulder and just happened to be carrying the letters! So from then on, we got to send them back to the main branch in the interbranch delivery (they DO have a mail service). We still take them ourselves sometimes :D
Jojo* August 29, 2012 at 5:47 pm I’m an EA, and love my job and current boss. But last year, I worked for a very bitchy woman who’d ask me to do all kinds of personal stuff. So I had to outsmart her. When she asked me to pick up her glasses, I told her that they’re ready to be picked up at 2pm, and will take me about 1.5 hours (by bus) to get there, so I’m going straight home afterwards :) When she asked me to fedex something (again, her personal stuff), I told her I’ll do it ‘on my way home’, which means I’ll have to leave an hour early. Or when she asked me to get her iphone fixed somewhere downtown. I had to take a bus to get there and waited for them to fix it for an hour or so. So I just went straight home from there. In fairness, she didn’t seem to mind that I was doing it that way, as long as her (personal) stuff gets done, so I totally took advantage of it as well. That way I could actually make it bearable for me to stay there for a year before I got this current job.