expecting more from a near-retirement employee, a disruptive speakerphone, and more

It’s five answers to five questions. Here we go…

1. Is it ageist not to expect more from a near-retirement employee?

I’m a 34-year-old manager with eight years of people management experience. I manage an age-diverse team at a tech company. One employee, Darcy, is in her 60s and has shared that she’s a couple years from retirement. Darcy is good at her job, but she’s not excellent. After several years of attempting to coach her and increase her skills, with limited impact, I’ve concluded that she’ll never be great. I’ve come to terms with this. I don’t believe I need a whole team of superstars as long as each person brings sufficient value to the team.

But her colleague, my top superstar, has recently expressed (to me) resentment that Darcy isn’t amazing — makes some repeated mistakes, needs some micromanaging. Am I unfairly “giving up” on improving Darcy’s performance based on her age, retirement plans, and my learned experience of seeing limited growth from coaching sessions? It’s worth noting that I’ve promoted this colleague in the past and plan to do so again, whereas Darcy has not earned any promotions.

If Darcy’s performance were exactly the same but she was 40 and you happened to know she planned to leave the company in two years (for any reason — grad school, spouse in the military, who knows what), would you be handling her any differently? If not, then you’re not being ageist. You’re choosing not to invest your limited development energies in someone who’s doing a good enough job — although not great — who you know won’t be around long-term. That’s a reasonable decision, as long as her work really is “good enough.” That’s crucial though — is her work good enough? Making repeated mistakes and needing some micromanaging makes me a little skeptical, although it’ll come down to the specifics of exactly what that looks like.

Another question to ask yourself: if Darcy’s plans change and she doesn’t retire in a couple of years, will you regret not handling things differently now? Two years could turn into three or four or even longer.

Also, what’s the impact on the rest of your team? If there’s an obvious difference in the standards they’re held to versus the ones Darcy is held to, or if her mistakes impact them, that’s bad for morale and it’s the type of thing you could lose people to. If that’s the case, you can’t categorize her work as “good enough” and you’d need to address the problems more proactively. (In particular, look rigorously at your superstar’s complaints. Is the issue really that Darcy isn’t “amazing” or is it that she’s not even good?)

2. Employee’s speakerphone disrupts everyone around her

I’m a children’s librarian in a major city. Our city has a few large “hub” libraries and many smaller neighborhood branches. I work at one of the small branches. My supervisor, the branch’s head librarian, and I are stumped on an issue we’re having with our housekeeper.

“Patsy” comes in at 2 pm and stays until after closing hours to clean. I’ve never met such a loud person in my life. I don’t mind people chatting and enjoying the library, but Patsy makes so much noise that we can barely get our work done. As soon as Patsy comes in, she puts her phone on speaker and proceeds to have a seemingly unending conversation. On the rare occasion that she isn’t talking to someone, she puts on TV shows or loud music, again on speaker, and blasts them loudly enough to be heard throughout the library.

It’s 2024 and I’m not an old-school shusher sort of librarian, but her noise makes it difficult for us to do any programming. Her speaker phone conversations blast over story time and her tv shows are a distraction when we have club meetings. Forget about people trying to study or read quietly. My supervisor has spoken to her multiple times and in the moment, she’ll put her phone away, but the next day it comes back. She seems genuinely confused when we ask her to be quieter.

When we realized that we weren’t getting through to her, we bought her some ear pods. My supervisor gave them to her for Christmas and showed her how to use them. She used them for three days and then we never saw them again and it was back to the noise.

Patsy is contracted through the city and I really don’t want to complain about her to them. I believe she works multiple jobs and this is the only one that offers insurance. How do we get her to stop blasting her phone nonstop without getting her into trouble?

Is your sense that she’s literally not retaining the information from one day to the next (presumably because of something medical) or that she’s not taking the requests seriously? If she’s not retaining the request from day to day, then the solution might be that someone needs to remind her every day; that’s part of the package of working with Patsy. But otherwise, or if you’re not sure, then has anyone been explicit with her that this is a blanket rule for always and not just an in-the-moment request? I know that sounds obvious, but managers often aren’t as explicit as they need to be (usually because they assume the employee should be able to read between the lines or has enough of the playbook that they don’t need everything spelled out) . So if it hasn’t happened yet, that conversation is: “While you are here, you cannot have your phone on speaker, ever.  I need you to make it a permanent rule to never use speakerphone while you are here, not just today but every day.”

But if you’ve done that and it’s not working, and you don’t want to address it daily, the only remaining option is to talk with whoever manages her. It’s very unlikely that asking them to address it will get Patsy fired, particularly if you stress that that’s not the outcome you want. But at some point, if you want to solve the problem and none of the above works, that’s the avenue you’d need to take.

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3. Is my preferred name too cringy to get interviews?

So, I’m lgbtqia+, right? I felt that my birth name didn’t fit me, so I changed it, but now I’m worried I won’t get hired for a job since I put it in my resume that I go by my name. My (mostly) full name is Wolfskull Shadow Bones C.

I just want some opinions from people I don’t know. Tell me your opinion, and I will keep it in mind as I build my resume.

I am goth, so it is kinda on brand for me, but I also know that people who want to hire me might not know that. I also put in my resume that I am perfectly okay with not being called this, and being called by my legal middle name instead.

It will be an obstacle for a lot of employers. You might decide that you’d rather screen out employers who have a problem with it, but since you’re asking: yes, it’s likely to cut down on the number of interview invitations you receive, probably significantly unless you have a really in-demand skill set.

If you choose to keep using it, I recommending not using that note on your resume that says they don’t need to call you by that. That’s likely to confuse people, call attention to the name in an odd way, and make employers more likely to assume it’s not your “real” name (and therefore that it’s a joke or something strange that they don’t understand, which will make you someone they don’t understand, which isn’t great when you want people to want to hire you).

4. What do I owe a freelance client who abruptly ended my project?

I was recently informed that an ongoing freelance project I had was going to end, effective immediately … through a text sent to my initial contact by the team lead (who managed me directly). I had been working on-site and saw the person who made this decision every day. I feel deeply disrespected to have not even been extended the courtesy of a personal notification that the work was ending. The text does not note any issues with my performance, just a change in direction. I had been working without a contract or a formal agreement, which I know is not ideal. I’m currently waiting to receive payment for my last invoice.

What do I owe these people? The team lead seems to not have told anyone ahead of time that we would not continue to work together. I keep receiving emails asking for files, clarifications, etc. from my former coworkers. Maybe naively, my point of view is that the company should have secured these files from me ahead of time, or set up any sort of internal server that I had access to, or done … literally anything, especially given that they knew this was going to happen (and I didn’t). I understand that they own the work product, of course, but I’m not concerned about preserving the relationship or getting a reference, at this point.

Yeah, they should have had a real conversation with you; a phone call would have been fine, but not a text. But that doesn’t change your obligations: you still owe them a professional wrap-up, meaning sending all the project files, etc. in a way that makes sense. (Do this all at once, not piecemeal as people request things.) You should bill them for that wrap-up work, of course! You don’t do that for free. But that’s generally understood to be part of the work a freelancer agrees to when they take a project on (assuming, of course, that you weren’t told “do no billable work whatever from this moment on”). Once you do that, you can let anyone else who emails you know that your work on the project has wrapped up and you’ve sent all your files to Rupert or whoever.

You can wait until your last invoice is paid before you provide the final wrap-up stuff if you want (and then do one final invoice for the wrap-up work). And certainly if they come back and ask for additional work later, you can explain that you’re no longer available because you’ve filled your time with other clients … but you do need to do the professional wrap-up now.

5. Asking about health insurance coverage when interviewing

A couple years ago, I was diagnosed with a disability that will require notoriously expensive drugs for the rest of my life. Luckily, my insurance has covered the vast majority of my prescriptions and my deductible is relatively low for my routine doctor’s appointments.

Now that I’m at a great place with my health, I’m looking to move on from my current workplace, but I am nervous about getting new insurance. How do you gauge insurance quality when interviewing? I’m anxious about disclosing my disability to interview panelists, but I also want to make sure I’m taken care of medically. Is this something I ask during the interview? After I’ve received an offer? How can I make sure they’re not embellishing the quality of their benefits when my life depends on it?

The best thing is to wait until you have an offer and then say, “I have a chronic condition that’s under control but requires medication. Is it possible for me to check with your health insurance plan to ensure it’s covered?” Ideally you want to get the plan name and ID and call it directly to find out, so that (a) you’re getting the information firsthand and not relying on someone else to get it correct for you and (b) you’re not sharing private medical information with the employer. Obviously it would be better if you could raise this earlier in the process so that you don’t waste your or their time if the insurance won’t work for you, but waiting for the offer removes the risk that revealing medical info could bias them against you (even if only unconsciously) before they make a hiring decision.

But also, be aware that the company can change insurance plans in the future, and the insurance plan itself can change what drugs it covers.

Given how crucial health insurance is to people’s ability to survive and given that we’ve chosen to tie health insurance to employment, you’d think we would have a better system for this but … we don’t.

boss wants us to do early-morning and evening meetings so he can attend from his vacation

A reader writes:

I work on a small team that has daily meetings at 10 am, usually lasting 30-60 minutes. I personally don’t think daily meetings are even necessary, but they are my boss’s way of keeping up with our work as he rarely meets with any of us individually and he likes for us to know what everyone else is working on.

My boss’s work is his life, so he frequently will work in the evenings and on weekends. He recently said about Thanksgiving, “It’s another day for me to get some work done.” (Thankfully, he does not outright pressure others to follow his example, although as you’ve noted before it sets a bad example coming from the boss.)

As you can imagine, he has built up a lot of unused vacation leave, and despite our organization’s generous carry-over policy, he was going to start losing hours. His solution was a two-month trip to Asia. The problem is, even though he is going to be using leave, he is planning to keep working the entire time and attending our meetings (we already work remotely). With the time difference, our regular meeting time would be the middle of the night for him, so he proposed the times that have the best overlap between timezones, early morning here (7 am) or evening (5-9 pm).

I typically work an 8:30-5 day and have a fairly rigid schedule outside of that with daycare drop-offs, a toddler to take care of, and regular evening activities. I responded with the following: “I can make the occasional meeting outside of regular working hours, but with my schedule and childcare responsibilities I can’t regularly do so.”

His suggestion was that he attends two meetings a week, one early morning and one evening, and we meet at the regular time the other days and write up a summary to send him.

While I could probably make this work most of the time, it will be a real burden. It would be one thing if my boss was on business travel, or if it was just a week or two, but he’s on two-month vacation leave. I feel like I shouldn’t have to accommodate his travel on principle.

How much should I push back on this? I can’t force him to not work on his leave, but his choice to keep participating in our meetings is putting me in an awkward position. I can probably opt out when it is especially inconvenient, but I will feel bad about it. When I do make it to the meetings, I will feel angry that I have to be there guilty about the extra burden it puts on my husband. Is there any way to say he can’t do this while on leave?

Yeah, that’s ridiculous. If he wants to work through his vacation, that’s his choice, but expecting the rest of you to attend evening and early-morning meetings to accommodate that, especially multiple times a week (!), is absurd. I could see maybe asking for one of those during the two months he’s gone if your work is high-stakes and no one is equipped to fill in for him. But twice a week is bananapants; this is someone who isn’t planning to disconnect from work at all and thinks the rest of you should go unreasonably far out of your way to make that possible.

How does the rest of your team feel about this? I’m guessing other people are annoyed about it too, and you might get some traction by saying as a group, “The meeting times you’re asking for would put a significant burden on us, and while we would try to accommodate that for an emergency, it doesn’t make sense to us to do that just because you’re on vacation. We’d like to continue meeting at our regular times, and we can send you meeting notes if you want.” Ideally someone who has good rapport with him would add, “This seems really contrary to why the company wants people taking vacation time — so they can relax and disconnect from work — and it also makes the rest of us feel uneasy about whether we can really disconnect when we take time off.”

Otherwise, though, do any of you have the ear of someone above him? Or a competent HR department that would be alarmed to hear about this? If you work in a reasonably functional company, there’s a decent chance you could find someone to intervene on this.

If that doesn’t work out, consider simply saying no — no, this isn’t possible for your schedule more than once or twice while he’s gone and you can’t attend more than that — and encouraging your coworkers to do the same.

the problem with jobs that claim they’re “like a family”

The next time you’re interviewing for a job, there are five words your interviewer might say that should send you running in the opposite direction: “We’re like a family here.”

While a family-like company might sound pleasant on the surface, that framework tends to be a flag for a strikingly dysfunctional work environment. At Slate today, I wrote about what it means. You can read it here.

I have to go to an awkward Valentine’s Day work dinner right after a breakup

A reader writes:

I am a 53-year-old woman. I have just gone through a surprising, disappointing, and painful breakup, and so far I’m coping and keeping my turmoil out of the workplace.

As a single woman in years past, I’ve taken to traveling the few days surrounding my Valentine’s Day and my birthday (which is near Valentine’s Day) to avoid moping. I turn it around and do some charity work, or learn a new skill, or visit family. In other words, I’m plucky. In light of this recent breakup, that might be welcome.

This year, that’s not an option, because my company is sending me to an important, high-level think tank conference February 12-16 in a nearby city. The conference has classes and discussions during the day but also has a networking event each night. The networking event is always a dinner, and it’s strongly suggested that we attend. This nightly networking is vital to my employer and is one of the main reasons they are sending me.

Unfortunately, the organizers have now realized that one of those nights is Valentine’s Day, and they felt bad for making us work on Valentine’s night. To solve this, they are making that night’s networking event a “Sweetheart’s Dinner.” Each participant invites their significant other (nearby folks), and couples will share a round table — perhaps three couples to a table. I just saw the seating chart, and I am the only participant who is not on it, because it was explained to me that I am the only person who is not part of a couple, not bringing a guest. They are trying to figure out where to put me.

The dinner has been announced and everyone else is looking forward to it, so it’s too late to ask anyone to change it now. I know I could skip it, but this is the biggest night of the conference with people in attendance who won’t be there the rest of the time, so it would be a glaring omission if I didn’t attend. (Again, this is not just a dinner. It is heavily love-themed with a photo booth, as well as “tell us how you met” and “how well do you know each other” activities.)

I offered to help with the dinner somehow so I won’t feel so … exposed … but the organizers won’t hear of it. I’m a guest and they want me to enjoy the dinner, too.

I don’t know what to do. I think my only option is to sit there (once they’ve figured out a place to put me) and grin and bear it for the three-plus hours … but not just grin and bear it, but participate meaningfully.

Thanks for listening. I guess I just needed to write all that out to figure out what my options are. I don’t think I’ve got many, but that’s okay. I can do it. Gah.

Is this nearby city … not on planet Earth? But rather on some planet where attending your significant other’s work conference is seen as a highly sought-after Valentine’s Day activity?

Because I am baffled that the conference organizers think this is a good idea, and really skeptical that everyone else is looking forward to it (as well as that you’re the only conference attendee who’s not part of a couple or bringing a guest).

Who are these people who want to attend their partner’s work dinner for Valentine’s Day?

And who want to play “how well do you know each other” couple games in front of work colleagues who they’re there to network with?

Truly, this is incredibly odd.

Anyway, I think you have three options:

1. Talk to the organizers and be more candid this time: “Honestly, I feel really awkward about attending a couples-themed event on my own; it sounds really uncomfortable. It would be an enormous favor to me if you gave me a different role, like (insert things you’re willing to do to help out).” Frankly, you’d be doing them a favor by spelling this out because it might nudge them into realizing this is a bad idea that they shouldn’t repeat.

2. Go, but with the determination to find it hilarious because it is. Feel sorry for the significant others who got roped into this, and take mental notes for your upcoming sitcom script. Drink heavily. Ostentatiously hog the photo booth. Give yourself permission to leave early.

3. Opt out. Is there really going to be useful networking that happens that night that you can’t do on other nights of the conference? I know you said there will be people there who won’t be attending on other nights so maybe this isn’t an option, but I question how useful it’s really going to be, particularly when balanced against how awkward you feel about it.

4. Hire an escort and file for reimbursement as a business expense. Be extremely honest during the “tell us how you met” and “how well do you know each other” activities.

Sorry you’re dealing with this.

Read an update to this letter

employee is a terrible singer, how to say “I’ll quit over this,” and more

It’s five answers to five questions. Here we go…

1. My employee is a terrible singer

I’ve been a solopreneur for years and in the last few months finally made the leap and hired past-time help. After interviewing a few people, I found someone whose work ethic, schedule, and expectations matched my own. She’s great — hard worker, fast learner, willing to jump in however she can, willing to make suggestions on how to improve productivity, and has a keen creative eye.

There are of course some different points of views and some corrections and adjustments that have been needed from both of us … But there’s one issue I’m unsure how to handle. Her singing is HORRENDOUS.

We aren’t client-facing, so I have no problem with her listening to the music she wants to while she’s working. Her choice of music is worship/praise music. I don’t mind one way or another if it helps her stay focused during monotonous jobs.

But she sings along and it’s SO shrill and off-key. I was willing to work around it and wear headphones and that worked fine for me, but now we are sharing the space with another artist/business. There’s no physical division of space (walls) so noise travels. The other artist doesn’t mind the music, but has complained about the singing to me. They’ve specifically said they wouldn’t mind if it was good singing, but … it’s not.

My thought is to approach it as a simple sound issue. Ask her to listen on headphones and keep the singing minimal out of respect for our new shopmate. The only thing that gives me pause is that it’s worship music and it may be seen as a bigger offense if I ask her to stop. Am I overthinking that part?

Yep, approach it as a sound issue. I think you’re feeling awkward about it because you’re focused on the fact that her singing is bad, but even if it were beautiful, a lot of people would find singing distracting while they were trying to focus. Now that you’re sharing space with another business and they’ve mentioned it, that’s the perfect framing to use — “Business X mentioned that hearing singing is distracting when they’re trying to focus. Can you use headphones and save the singing for home?”

That’s an entirely reasonable thing to say and it shouldn’t be perceived as having anything to do with the type of music. It’s generally understood that you can’t loudly sing in offices around people who are working, and especially that you need to be accommodating if you’re asked to stop because it’s distracting others.

2. How do I say “I’ll quit if you make me do this task”?

I work for a small company (sub-20 employees) and have been here for five years. Within the past year, I have been promoted, but my prior position has not been backfilled, so I am currently straddling two roles. Recently, my employer announced to the company (without asking me) that I would be taking on the job of creating an operations manual for the company. During this announcement, he quipped that it was obviously a task no one wanted to do. This is outside of either role I perform, outside my skillset, experience, or bandwidth.

How do I push back and inform him that I am unwilling to take on this task, and if my continued employment is contingent on this, I will resign? I believe that I am good at my job(s) and am a valuable asset to the company. I’m paid fairly and I am willing to continue my work here, but I am also burnt out enough that I am willing to walk away. Unfortunately, I live in a rural area where obtaining comparable employment will be difficult.

Are they planning to fill your old job? Have they cut down the workload enough that covering both is manageable, or do you need to address that too? If that needs to be addressed as well: “I’m stretched thin as it is. I’m covering two roles, which I was willing to do to help in a pinch, but it isn’t sustainable for me to do long-term. I definitely can’t take on a third project — particularly one unrelated to either of the two jobs I’m covering — and what I really need is a timeline for someone taking over the X job. Meanwhile, adding in an additional project on top of already covering two jobs isn’t possible.”

You don’t need to go straight to “I will quit over this.” Say it this way first and see what response you get. If you’re told to just suck it up and do it, at that point you could say, “I want to be up-front that this is so far afield from the work I came on to do, and frankly so far afield from what I’m up for doing, that it’s making me think about whether the role still makes sense for me — and I don’t want to blindside you with that without discussing it first.”

Only say this if you’re truly willing to leave over it, though. If you have a reasonable boss, I suspect you won’t need to, but you’d need to be prepared to. And if you don’t have a reasonable boss, be aware that even if they back off on this, it’s possible that explicitly drawing this line could sour the relationship — wrongly so, but it could. Which you might be completely fine with; I just want to make sure you’re not surprised by that if it happens. Of course, they should be worrying about souring their relationship with you, but they probably aren’t.

Related:
how to say “I’ll quit over this”

3. I heard alarming information from a coworker’s old manager — should I tell our boss?

I have a coworker, Juan, who works with my team on projects. He tends to overstep his role by showcasing his extensive experience in the industry beyond his actual role. He’s caused problems on projects, justifying it as helpfulness. He sometimes sides with clients at the expense of the team, and it’s unclear if it’s intentional or if he’s trying to make himself look good. So he is already kind of on thin ice, but his apparent experience in the field is helpful when assuming good faith.

The other day I found out through LinkedIn that he has worked with a close family friend (Emma) who is a regional manager in a leading company in our industry. I told him I know her, and he started going on about how well he knows her, how well they worked together years ago, how they’re still close, and again bragging about his experience from that time.

Then that night, I get a call from Emma to warn me about Juan. She’s a regional manager at an important company, and she spent a good 20 minutes telling me about how she’s his former boss, and had to fight internally to fire him. They keep a polite relationship because our industry is small, but they aren’t close like he implied. Emma advised me not to trust Juan and suggested a cautious approach, including documenting communications, keeping bosses informed, and watching my back because she’s known him to actively lie. She highlighted discrepancies in his resume and offered to review his LinkedIn profile to provide evidence of his questionable claims. She was very insistent and even seemed a little worried for me, even though I haven’t personally had problems with him.

While I have a good relationship with our boss, I’m unsure whether to inform our boss now, wait for Juan to face consequences naturally, or keep this information in case he causes problems in the future.

Assuming you know Emma to be trustworthy and to generally have good judgment, you should fill in your boss. The key is to do it in a matter-of-fact, fairly detached way. Your tone should be “here’s info that might be relevant so I’m passing it on; do with it what you will” — not attached to any one particular outcome, and definitely not “scandal! gossip! what are we going to do?!” Make it clear that you can’t vouch for the info personally, but that you’ve known Emma for a long time and she generally has good judgment.

If the facts of your letter were different — like if Juan had seemed like a perfectly fine coworker up until now, or if your boss were a massive problem themselves — my advice would be different. But a good relationship with your boss and a coworker who has already seemed like a problem? Be discreet about it, but have the conversation.

4. Ethics of interviewing when I can’t accept the job

I have an ethics question about job applications and unemployment insurance. I was laid off (along with 50% of the staff at my old job) between Thanksgiving and Christmas. I immediately started job hunting aggressively, but knowing typical hiring cycles in my industry and that this is usually a very quiet time of year for hiring, I also applied for unemployment. One of the requirements of receiving unemployment payments is that you must do three job search activities per week, whether that’s applications or attending a career fair or the like.

I was lucky enough to receive a new offer quickly, but because of funding cycles, my start date isn’t until late March. And between now and then, I still need to make rent and feed my kids, so I’m still doing my mandatory three applications a week to maintain UI benefits. But I feel awful submitting applications to jobs knowing that it’s vanishingly unlikely I’ll take any of them. I mean, maybe one will be an absolute rockstar of a job, but I’m pretty happy with the team, product, and compensation structure at the place I’ll be joining in March and it’s hard to imagine pulling out.

What do you think? Is it okay to continue sending out my resume? Should I be submitting applications only to jobs where I know I won’t be a top tier candidate, so I’m not messing with hiring managers’ hopes and dreams for filling their reqs? (Having been on the hiring side of the table recently, I know exactly how hard it is to hire people with my technical skills and how frustrating it can be to finally screen a candidate who checks all my boxes, only to have them withdraw from the hiring process.)

It’s okay to keep sending out your resume. You’re playing by the rules you’ve been given, and those rules require you to do that. And hiring managers should never assume any given candidate is a lock; after all, if they’re excited about a candidate, there’s a good chance other employers are excited about them too. Plus, there’s no guarantee they’d be able to agree on salary, and the person could end up not interested once they’ve learned more. On top of all that, anyone who hires knows that someone who looks great on paper might not turn out to be the right match once you learn more. So you don’t need to worry about disappointing hiring managers! They’ll be okay.

That said, there are some complicating factors because of your unemployment benefits. Typically on unemployment you’re not allowed to turn down a job offer except in fairly narrow circumstances (or rather, you can, but then your benefits can stop). So that might mean you’re better off applying for jobs where you’re not likely to end up in that position. At the same time, you wouldn’t want to be in a situation where the job that’s slated to start in March falls through (which isn’t likely! but it’s not a zero chance either) and you’ve forfeited a couple of months of genuine job-hunting as a result. So you’ve got to look at all of those factors and decide how to balance them.

5. Asking to work from another country

I work for the federal government in a position that requires moving to different countries outside of the U.S. every 2-3 years. My spouse is a software engineer who has worked remotely since 2017. We are heading to our next overseas location in June, and my spouse has been trying to find a new remote job for the past year with no luck. His current employer said months ago that they would check if they are okay with him working from the new country and then never brought it up again.

Every time he gets invited to interview with a new company, he tells them early on about the upcoming move and a small few have said “no problem” while the majority have said “no thanks,” and the process ended there. Their main concern is tax implications but since we are abroad on government orders, we don’t truly live there and are not subject to their taxes. We are Maryland residents and pay U.S. taxes as if we are in Maryland no matter where we are assigned in the world. However, the companies would rather not bother to deal with it or risk it and just pick someone without the complication.

As June is quickly approaching, we are getting more concerned. Should he push his current company for an answer so we know if his job has a hard end date in June or not? That feels like running the risk of them letting him go early, which is obviously not ideal.

Should he stop telling the prospective employers early in the process? Should he wait until he is hired and bring it up in May as if it’s something he just found out? Offer to do a trial period to prove to them that it won’t be an issue? We aren’t sure how to move forward at this point.

He should push his current company for an answer. It’s possible their silence means no, but it’s also possible it doesn’t.

That said, for most companies, letting someone work from another country where they don’t already have a business presence is a big deal — and usually prohibitively so for a new employee. It’s not just your taxes that are affected; it’s the business’s own taxes, plus government fees and filings too. They’d also have to monitor and comply with the employment laws of the new country, set up and pay into various new insurance policies, become licensed to do business there, navigate security issues, sometimes find an entirely new payroll company, and on and on. Those can be pretty significant legal and tax headaches, and most companies won’t be terribly motivated to take that on for a new hire. The exceptions are international companies that already have employees in that country, and those might be the smartest employers for him to look at. (But for those reasons, I really, really don’t recommend going through a whole hiring process and then springing it on the employer at the end. They’re likely to just say no and be very annoyed that he didn’t bother to mention it earlier.)

weekend open thread – January 27-28, 2024

This comment section is open for any non-work-related discussion you’d like to have with other readers, by popular demand.

Here are the rules for the weekend posts.

Book recommendation of the week: The Golem of Brooklyn, by Adam Mansbach. A golem learns English by binge-watching Curb Your Enthusiasm and taking LSD and then heads out to defend the Jews. This was amazing.

* I make a commission if you use that Amazon link.

open thread – January 26-27, 2024

It’s the Friday open thread!

The comment section on this post is open for discussion with other readers on any work-related questions that you want to talk about (that includes school). If you want an answer from me, emailing me is still your best bet*, but this is a chance to take your questions to other readers.

* If you submitted a question to me recently, please do not repost it here, as it may be in my queue to answer.

coworker told everyone I’m having an affair but I’m not, colleague’s office is gun-themed, and more

It’s four answers to four questions. Here we go…

1. Coworker quit and told everyone I’m having an affair — I’m not

I have a messy situation. Long story short, I’ve been falsely accused of having an affair at work. An employee, “Flora,” quit and has been telling people the reason is that she’s just so disgusted with this affair and how it has been handled. It’s a small company with lots of gossip. Flora contacted the alleged affair partner’s soon-to-be ex wife and told her a bunch of false information and gave her my contact info, as well as info about my husband. The ex-wife then contacted my husband and told him I was having an affair. Again, I was not having an affair.

I am not fully sure why Flora believes this. I don’t report to the alleged affair partner and never have, but I have to work with him since our positions align. There were two instances where our travel aligned to a different facility, but it wasn’t planned that way, and a few instances where we went to lunch together and he opened a door for me (???). Our office is not conducive to having private meetings, so we grab lunch to talk about projects.

HR has not said anything to me, other than asking how I was doing. Flora is now leaving reviews on sites referencing the affair (not naming me, fortunately). I like to keep my private life private and my initial hope was to just let this all blow over, but now I’m not sure. Is this something I should bring up with HR? How much info do I share? I’m super embarrassed by the whole situation and really don’t want to call attention to it, but the whole situation is just so far outside anything I’ve had to deal with that I don’t know who else to turn to for advice.

Please do talk with HR, because you’re being harassed and defamed as a result of your work there! Lay it out very clearly: A former employee is slandering you, posting false things about you in reviews of the company, and interfering with your marriage. There might not be much your company can do since Flora no longer works there, but she’s made it a work issue for you. You won’t be calling attention to it; Flora is the one doing that. It’s going to be very clear you’re not the one causing drama; Flora is.

You might also consider a short consultation with a lawyer. I don’t know from here whether she’s crossed any legal lines, but a lawyer can probably shut a lot of this down with a cease and desist letter. It’s worth finding out.

2. Coworker’s office is gun-themed

I moved to the U.S. a year ago and it has been a wild adventure. Although I worked at this company in an EU office previously, the culture in the U.S. is really different. The latest culture shock for me is that someone I work with occasionally (a few meetings a month) works from his home office and that home office is “gun themed.” When he is on video, it shows half a dozen different ammunition-related wall hangings — think different calibers of ammunition, a shotgun shell shaped thermometer, and an ammunition building station with a visible reloading tool and pile of ammunition.

Is this a reasonable thing in a U.S. workplace? Am I being unreasonable by feeling a bit uncomfortable with so much gun paraphernalia?

You’re not being unreasonable; loads of people, including in the U.S., would find that distracting and alarming, and a lot of workplaces would tell him to use a different background. I sure would, if I were his manager.

That said, there are parts of the country where this might not raise eyebrows.

3. I spend too much time chasing down signatures for birthday cards

We’re a small office (12-14 fully staffed, a mix of full-timers and part-timers, but since the pandemic, generally there are 10 of us). We have always celebrated birthdays with cards and cake. I’m the business manager, and somehow over the last few years, it has become my job to keep track of the card and make sure everyone has gotten the chance to sign it.

It’s not so much that I mind doing this, it’s just that we’ve been short staffed for almost four years and I have so much on my plate. For the last two birthday cards, I missed having someone sign (a different person on each, because neither of them are full-time).

I don’t want anyone to feel less than, forgotten, or left out (no Leap Year babies here!), but I’m struggling with this “low-value” task when I have really important things on my plate, but I don’t know who else could take it over. That feels like a weird task to assign an employee, especially when we don’t have a receptionist. Is my only option to keep struggling with this task (on average) one week per month?

Three options:

A. Let everyone know that chasing people down to sign cards has become too time-consuming and you’ll no longer be doing that. Instead, you’ll send out one message letting people know the card is in your office and to stop by and sign it. If someone misses it, so be it.

B. Move to online cards. However, you still might have the same issue with people needing to be reminded to sign, so if you do this, you should still just let people know once and not spend time chasing down anyone who hasn’t signed.

C. Stop the cards altogether. Let everyone know that it’s become too time-consuming and you are heralding in a new, card-less era. Emphasize that there will still be cake.

Personally, I vote for C because you’re overwhelmed and the other two options still involve you thinking too much about cards.

4. Invited to be a guest speaker and then blown off

Several months ago, I was contacted by a professor who teaches in the grad school department I attended. I have very good relationships with the department and I am often invited to speak at alum events, but this professor is new so we had never met. (Let’s call him Dr. Smith.)

Dr. Smith asked me to be a guest speaker at an alumni discussion he was hosting for his class. He told me there would be two or three other alum invited and asked me to prepare a 20-minute dialogue about my experiences in school and my current work.

A few days ago, I checked in with him over email and he sent me a Zoom link to attend (his class was virtual). However, I was unable to get into the meeting because it was set up to only allow people with an authorized school Zoom account (which I no longer had as a long-time alum).

I email Dr. Smith asking him to change the meeting permissions. When he finally responds 30 minutes into the class, he tells me there’s nothing he can do. He says he believes it’s a log-in issue on my end and tells me, “Maybe next time, thanks anyway.”

I feel frustrated that I spent time to prepare a speech and also stepped away from work to attend, yet my absence didn’t seem to be a big deal. There was no attempt to address the tech issue and no acknowledgement for the inconvenience to me. Am I overthinking this? How should I email back?

He was rude! Technical issues happen, but if he wasn’t able to figure it out in the middle of the class, he should have apologized profusely, acknowledged your time investment, and asked if there was a convenient time to reschedule, if you were still willing to. Instead, he was cavalier about your time, as if you weren’t doing him a favor that you put time and energy into at his request.

I don’t think you need to spell that out for him, but I also wouldn’t agree to do him any future favors, particularly if they involve you committing a block of your time. (However, if you really want to say something, you could respond with, “I put a lot of time in preparing what you had requested. Can I suggest you test the tech ahead of time in the future so that doesn’t happen to another guest speaker?”)

how can I tell our freelancers they should charge more?

A reader writes:

One aspect of my job involves hiring short-term contractors. Their pricing can be all over the map and some are hourly, but most charge a lump sum. Those rates typically start at about $1,500 but it isn’t uncommon to pay over $10,000 for someone in demand.

While I’ve run into times when they’ve finished the work and it didn’t feel worth what they charged, I’ve never asked for money back and just make a mental note and provide them genuine feedback if they ask. However, I’m wondering your thoughts about the flip side. I’m currently looking at a few contractors and one of them is charging the least, but I think has the most impressive experience and the most to offer. I can easily hire all of them, so they aren’t competing for my business and they know that. I’m also aware of identities at play. I’ve noticed about 90% of my “underchargers” are women, people of color, and/or LGBTQ folks.

Do I have any moves here to help out these people who I consider professional colleagues even though they don’t work directly for my company? I wish I could just tell them up-front, “You could charge double and we wouldn’t blink an eye, send me an updated proposal” but I know that’s wading into dangerous waters with company resources so I don’t plan to do it, even though it’s a drop in the bucket of my budget and likely wouldn’t even be noticed by our highly profitable company.

So what can I do? This isn’t quite the same as salary transparency (which I advocate!) since I don’t actually know how much we’d be willing to pay until I see their proposals. They don’t do the same work, so standardizing our pay wouldn’t make sense either.

Do I tell them after they complete the work so they know for other clients or for us if we hire them again? Negotiate up by finding way to get them to propose doing something different or a little extra then relay what we’d be willing to spend for that updated service, showing our hand with what we’re willing to give? Something else? I can’t stand having power of knowledge and not being able to do anything with it for the good of others who are excellent but sell themselves short.

Years ago when I was new to freelancing and had no idea how to price my work, I was on a call with a client and quoted a rate for a project — let’s say $600. She paused for half a second and then said, “I’m going to put this down as $1,000.” I was immensely grateful, as you might imagine! In that short, matter-of-fact sentence, she managed to convey a ton to me about what other people were charging and what was reasonable to ask for in the future, at both her own company and others.

Other ways you could say it:

  • “In the past we’ve paid $X for this kind of scope. Does that sound fair?”
  •  “Looking at the scope of the work and your qualifications, we could do $X.”
  • “Why don’t we say $X?”

Now, is that unfair to your company, when they could get the work for less? I’m going to argue that it’s not, as long as the rate you suggest is reasonable and in line with what your company expects to pay for this type of work. It’s not good for your company to have a pattern of paying women, people of color, and LGBTQ less … and you also risk ending up with a less diverse pool of freelancers over time if they migrate over to clients who pay them more.

Good for you for noticing and wanting to address it.

updates: interviewing with a service dog in my lap, stuck working for father, and more

Here are five updates from past letter-writers.

1. Interviewing with a service dog in my lap

The short version is: I didn’t get the job.

I ended up being so focused on preparing for the interview as a service dog user that I failed to prepare for the interview as an interviewee. I made my service dog a new bowtie so he would look professional (very cute, zero regrets), and spent an entire day working on new training so he would sit calmly and silently beside me during the interview (he did great during the interview and we have never used that skill again). I forgot to do basic things like prepare an answer to “What do you know about our organization?” I used to be great at interviewing, but this one was a disaster. I would like to think part of that was the setup (a socially-distanced panel of five, making it hard to know where to talk), but definitely a lot of it was just that I was ill-prepared and worried about how people would perceive my service dog.

I think what I really needed to hear was that it may not be the best optics to show up to a job interview with a service dog in a sling, but that if the interviewer took issue with that, the job and employer likely were not a good fit for me anyway.

Since then, another identical position at a different location of the same employer opened up, and I applied again. I asked the hiring manager from the first position if they had any feedback before applying and received a positive form letter from HR, but I was not even offered a screening video interview for the new opening.

Ultimately, just the process of applying for two positions and interviewing for one of them was so stressful that I don’t think I am ready to go back to work. I haven’t looked at job listings again since.

2. My colleague’s wife and her mommy group attended our work presentation

First, thanks to commenters’ suggestions, we moved to a different presentation format where only the moderator and speakers appeared on camera. We also realized that we had a unique opportunity to provide educational experiences for the community at large, and have continued to do so.

Here’s where I feel slightly vindicated – it turns out that our colleague who arranged this particularly talk had been having an affair with another colleague, which unbeknownst to me had been revealed shortly before this event. The colleague’s wife and her mommy group showed up to the talk in a show of solidarity for the colleague’s wife. Since then, this colleague has faced a series of other troubles about inappropriate conduct in the workplace, culminating in complaints from three young students and the launch of an investigation! So, a wild turn of events if there ever was one.

3. I keep almost falling asleep in meetings (#4 at the link)

I sent you a message… good grief, over seven years ago!  I talked about how I was falling asleep at my team’s long, talky meetings.

Since then, I’ve had a ton of changes in both my career and my personal health. I’ve been diagnosed with a few physical issues (nothing directly related to sleep, but SO MANY THINGS that have fatigue and poor sleep as a symptom), gotten medicated for most of them, and FINALLY started consistently sleeping through the night.

As it turns out, the other issue with that team was that the Meeting of Doom would run over time and through lunch. The undiagnosed sleep issues plus a warm, stuffy room plus interminably long meetings full of arguing that I had no real ability to participate in PLUS missing lunch was a one way, irresistible ticket to snooze town.

I’m at a different job now (and my past year here could be a letter in and of itself!). Most importantly, I haven’t fallen asleep in a meeting once since 2017. Thank you for giving me the push I needed to get that checked out!

4. I feel stuck working for my father

I wish I had a better update to provide. This past year, or at least since last February, there really hasn’t been much change in my work/family relationships. I was told to stop seeking therapy by the family, so everything is more or less the same. I do receive slightly better (lower/middle income) compensation for the work I do, but still have yet to receive any direction regarding my job.

Currently, I am doing accounts payable, safety, admin work, which is fine. I have offered to set up training and/or become the site super-user for our manufacturing software, which would more or less be a similar role as when I was working independently, but haven’t gotten any buy-in for it. I still do some data analysis on the side for some internal stakeholders, but it isn’t anything newsworthy. I think at this point, I’m fine hunkering down for a few years. I know this job won’t go anywhere, but I’ve found respite in being on the shop floor more often and socializing with the maintenance department.

5. My coworker smells like weed (#3 at the link)

I don’t have a very interesting update, but the problem did go away. Seems like the receptionist either caught on herself or someone higher up mentioned something to her, shortly after I wrote the letter the smell went away and I haven’t seen her noticeably stoned since.